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Hybrid working can offer flexibility, but it also comes with practical challenges that aren’t always acknowledged. For neurodivergent adults, the mix of home working, office days, hot-desking and online meetings can require more planning and clearer boundaries than a fully remote or fully office-based role.
The guidance below focuses on practical ways to navigate hybrid working day to day, including routines, communication, sensory considerations and self-advocacy, so the setup works for you rather than against you.
Navigating a hybrid work setup:
- Create a Structured Routine:
Establish a consistent daily routine that includes designated work hours, breaks, and personal time. Having a structured routine can help you manage your time effectively and reduce anxiety. Use digital calendars and planners to schedule your tasks and ensure you stick to your routine.
- Designate a Dedicated Workspace:
Set up a dedicated workspace at home that is free from distractions. Personalize the space to make it comfortable and conducive to productivity. Ensure you have all the necessary tools and equipment, such as a comfortable chair, a reliable computer, and good lighting.
- Prioritise Communication:
Clear communication is essential in a hybrid work environment. Use digital communication tools like email, chat, and video calls to stay connected with your team. Regularly update your colleagues and supervisors on your progress and any challenges you may face.
- Set Clear Boundaries:
Define your work hours and communicate them to your colleagues and family members. This helps create a separation between work and personal life, preventing burnout. Stick to your work hours and avoid checking emails or completing work tasks outside of these hours.
- Leverage Technology:
Utilize technology to enhance your productivity and organization. Use project management tools, task lists, and time-tracking apps to keep track of your tasks and deadlines. Tools like Trello, Asana, and Microsoft Teams can help you stay organized and collaborate effectively with your team.
- Advocate for Accommodations:
If you require specific accommodations to perform your job effectively, discuss these with your employer. This may include flexible work hours, noise-cancelling headphones, or additional breaks. Clearly communicate your needs and how these accommodations will support your productivity and well-being.
- Stay Connected:
Maintain regular contact with your colleagues and supervisors to stay engaged and informed. Participate in virtual team meetings, social events, and check-ins. Building strong relationships with your team can help you feel connected and supported.
- Manage Sensory Overload:
Identify potential sensory triggers in both your home and office environments. Take steps to minimize sensory overload by using tools like noise-cancelling headphones, adjustable lighting, and sensory-friendly materials. Create a sensory toolkit that includes items that help you stay calm and focused.
- Practice Self-Care:
Prioritise self-care to maintain your mental and physical well-being. Schedule regular breaks, engage in activities you enjoy, and practice relaxation techniques such as deep breathing or meditation. Taking care of yourself can help you stay energized and productive.
- Plan Your Commuting Days:
On days when you need to work from the office, plan your commute and workspace arrangements in advance. Ensure you have everything you need for a productive day at the office, such as your laptop, chargers, and any necessary documents. Plan your travel route and allow extra time to avoid stress.
- Set Realistic Goals:
Break down your tasks into manageable steps and set realistic goals for each day. Prioritise your tasks based on their importance and deadlines. Use time-blocking techniques to allocate specific time slots for focused work, meetings, and breaks.
- Seek Support:
If you’re facing challenges in the hybrid work environment, seek support from your HR department, employee resource groups, or a mentor. They can provide guidance, resources, and accommodations to help you succeed.
- Review and Adjust:
Regularly review your work setup and routines to ensure they continue to meet your needs. Be open to making adjustments and trying new strategies to enhance your productivity and well-being.
- Take Advantage of Flexible Work Arrangements:
If your employer offers flexible work arrangements, take advantage of them to create a work schedule that aligns with your strengths and preferences. Experiment with different work patterns to find what works best for you.
- Stay Informed About Company Policies:
Keep yourself informed about your company’s policies on hybrid work, accommodations, and employee support. Understanding these policies can help you advocate for your needs and ensure a supportive work environment.
By implementing these tips, you can navigate the hybrid work environment effectively and create a supportive and productive work experience that aligns with your needs as a neurodivergent adult.
Hot-desking, or sharing workspaces on a first-come, first-served basis, can be challenging but manageable with the right strategies.
Tips to navigate hot-desking effectively:
- Arrive Early:
Arriving early can give you the advantage of choosing a workspace that suits your preferences and needs. It also allows you to settle in before the office gets busy.
- Pack a Portable Office:
Create a portable office kit with essential items such as a laptop, charger, mouse, notepads, pens, and any other tools you use regularly. Use a backpack or a tote bag to carry your kit easily.
- Personalize Your Space:
While you can’t permanently personalize a hot-desk, you can bring a few small items that make the space feel more comfortable. This could include a small plant, a photo, or a favourite mug. Just make sure to take them with you at the end of the day.
- Use Digital Tools:
Leverage digital tools for organization and productivity. Use cloud storage services like OneDrive or Google Drive to access your files from any desk. Use task management apps like Trello or Asana to keep track of your projects.
- Practice Good Hygiene:
Clean and sanitize the workspace before and after use. Bring disinfectant wipes to wipe down the desk, keyboard, mouse, and other surfaces. This helps maintain a clean and safe environment for everyone.
- Communicate Clearly:
If you need specific accommodations, such as a quieter workspace or access to certain equipment, communicate these needs to your manager or facilities team. They can help you find a suitable workspace or make necessary arrangements.
- Plan Your Day:
Plan your tasks and meetings in advance to minimize disruptions. If you have meetings, consider booking a meeting room or finding a quiet area for calls. Use noise-cancelling headphones if you need to focus in a noisy environment.
- Stay Organized:
Keep your workspace tidy and organized. Use cable organizers to manage cords and keep your desk clutter-free. At the end of the day, pack up your items neatly to make it easy to set up the next day.
- Build a Routine:
Establish a daily routine for setting up and packing up your workspace. Consistency can help you adapt to the hot-desking environment and reduce stress.
- Network with Colleagues:
Use hot-desking as an opportunity to network and connect with colleagues from different departments. Building relationships can enhance collaboration and create a supportive work environment.
- Be Flexible:
Embrace the flexibility of hot-desking and be open to change. Adaptability is key to making the most of a dynamic work environment.
- Advocate for Yourself:
If you find hot-desking particularly challenging, discuss your concerns with your manager or HR department. They may be able to provide additional support or accommodations to help you succeed.
By implementing these tips, you can navigate the hot-desking environment more effectively and create a comfortable and productive workspace, even in a shared setting.
Online meetings are a core part of hybrid working, but they can be cognitively demanding, particularly for neurodivergent employees. A small amount of preparation, clear communication, and self-advocacy can make meetings more manageable and reduce unnecessary overload.
Getting the Most Out of Online Meetings
- Prepare in Advance:
Review the Agenda: Before the meeting, review the agenda and any materials that will be discussed. This helps you stay informed and ready to contribute.
Prepare Questions and Points: Write down any questions or points you want to address during the meeting. This ensures you don’t forget anything important.
- Create a Distraction-Free Environment:
Choose a Quiet Space: Find a quiet, comfortable space for the meeting where you won’t be interrupted.
Use Headphones: Use noise-cancelling headphones to minimize background noise and help you focus.
Close Unnecessary Tabs: Close any unnecessary tabs or applications on your computer to reduce distractions.
- Optimize Your Technology:
Check Your Equipment: Ensure your internet connection, camera, microphone, and any other necessary equipment are working properly before the meeting.
Familiarize Yourself with Meeting Tools: Familiarize yourself with the online meeting platform (e.g., Zoom, Microsoft Teams) and its features, such as screen sharing, chat, and breakout rooms.
- Advocate for Yourself:
Communicate Your Needs: If you require specific accommodations, such as taking notes during the meeting or having a transcript provided afterward, communicate these needs to the meeting organizer in advance.
Request Adjustments: If certain aspects of the meeting format are challenging (e.g., rapid-fire discussions), request adjustments such as slower pacing, written summaries, or the option to respond via chat.
Use “I” Statements: Use “I” statements to assert your needs clearly and respectfully. For example, “I work best when I have written notes to refer to during the meeting.”
- Engage Actively:
Participate Actively: Engage in the discussion by asking questions, sharing your thoughts, and contributing to the conversation.
Use the Chat Feature: If you find it challenging to speak up during the meeting, use the chat feature to share your input or ask questions.
Take Notes: Take notes during the meeting to help you remember important points and follow up on action items.
- Manage Sensory Overload:
Adjust Settings: Adjust your screen brightness, volume, and other settings to reduce sensory overload.
Use Visual Supports: Utilize visual supports such as slides, diagrams, or written summaries to help you process information.
- Follow Up After the Meeting:
Review Your Notes: Review your notes shortly after the meeting to reinforce your understanding of key points and action items.
Seek Clarification: If you need clarification on any points discussed during the meeting, follow up with the meeting organizer or relevant colleagues.
Provide Feedback: Offer feedback on the meeting format and any adjustments that helped you. This can encourage continued support and improvements for future meetings.
Remember to set boundaries early if you need to. These will assist inprotecting your energy and improve your executive functioning.